Careers

United Corporate Services, Inc., headquartered in White Plains, NY is seeking a full-time receptionist. We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Responsibilities:

• Answers incoming calls for various offices and direct them to the desired extension or department, including taking messages, if requested
• Process mail using postage machine, including certified mail. As needed, add funds and order supplies.
• Distributes daily mail, sign for certified mail, FedEx and deliveries
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations
• Contributes to team effort by assisting various departments with clerical functions
• Filing in alphabetized files
• Process FEDEX and rectify invoices
• Greets visitors by welcoming, and directing them appropriately
• Inform other employees of visitors’ arrivals
• Manage conference room, schedule and coordinate meetings

Benefits:

Salary is commensurate with experience. Benefit include vacation and sick time, medical, dental, vision and life insurance, 401(k) and Profit Sharing.

Skills and Qualifications:

• Telephone Skills
• Interpersonal
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Organization
• Multitask

Education and Experiences:

• Previous experience with Microsoft Office, Office365, software required utilizing Teams, IM & Chat
• Associate college degree is an asset
• Familiarity with phone systems

The position is for a Legal Support Assistant in our Registered Agent Services Department. Our fast growing company headquartered in White Plains, New York provides a variety of services to the legal industry (e.g., law firms and corporations).

Position summary:

Under the direction of the Assistant Manager, the Legal Support Assistant is responsible for processing legal documents served on corporations. This individual also handles telephone inquiries and requests from clients and performs a variety of daily departmental tasks. The Legal Support Assistant works well with others and effectively participates with team members to meet performance goals.

Essential job functions and responsibilities:

• Punctuality.
• Completes all requests in a timely manner according to Departmental procedures.
• Coordinates research with staff in other branches.
• Enters and updates information in our database.
• Quality control of all data entry.
• Assists the team with ongoing projects, processing transaction work and other daily correspondences.
• Supports day to day operations of the department.
• Reviews Departmental reports and updates statistics on Service of Process.
• Participates in training.
• Other duties as assigned.

Experience should include:

• An understanding of importance of legal compliance.
• Ability to solve problems and multitask.
• Thorough and detail-oriented.
• Precision, accurate and reliable.
• Work both independently and as part of a team.
• Demonstrate time management and excellent organizational skills
• Flexible- Understands that the work environment is constantly changing and adjusts behavior accordingly;
• Adapts to new ideas and initiatives across a wide variety of issues and situations;
• Strong computer skills, including Microsoft Word, Excel and Outlook and a demonstrable ability to learn department specific database.
• Communication skills both verbal and written.
• Ability to write and communicate effectively with fellow employees, customers, vendors and management.
• Possess good grammar skills.
• Basic mathematical skills.

Education requirement:

• Associate Degree or related work experience.
• Minimum of two years related experience and/or training; or equivalent combination of education and experience.
• Familiarity with Legal Process requests preferred.

Our company offers a competitive salary, health insurance, 401K and related benefits.

Job Type: Full-time
Job Location: White Plains, NY
Required education: Associate
Please email your resume and cover letter to the attention of Elda Cenalia (elda.cenalia@unitedcorporate.com). No phone calls.

United Corporate Services, Inc. (UCS) is looking for experienced Client Service Representatives (CSR) to join our growing organization.

Position Summary

At UCS, the CSR is the primary point of contact for our clients. The ideal candidate is expected to have strong customer service skills along with in-depth knowledge of registered agent services. They should possess experience in executing corporate filings such as formations of corporations and limited liability companies as well as coordinating the retrieval of due diligence documents such as certificates of good standing or tax status.

Responsibilities include, but are not limited to:

• Developing and maintaining new client accounts by answering product and service questions; providing information about other products and services
• Ability to draft various corporate documents ranging from Articles of Incorporation to Certificates of Dissolution
• Coordinating due diligence searches such as good standing retrieval or UCC searches
• Practical understanding of corporate terminology & state corporate statutes
• Overseeing the progress of all requests from inception until invoiced
• Prioritizing incoming client requests effectively to satisfy individual client needs
• Efficiently managing timely invoicing for services rendered
• Generate sale leads
• Identify and assess customer’s needs to achieve satisfaction
• Build sustainable relationships and trust with customer accounts through open and interactive communication
• Provide accurate and complete information by using the right methods/tools
• Meet personal/customer service team sales targets

Skills required:

• Experience as a client service representative in the legal services industry for a minimum of 5 years
• Track record of over-achieving quota
• Strong phone contact handling skills and active listening
• Familiarity with CRM systems and practices
• Customer orientation and ability to adapt/respond to different types of characters
• Excellent communication skills
• Ability to multi-task, prioritize, and manage time effectively

Why join us?

UCS offers excellent benefits including 401(k) with employer match, healthcare, Life and Short Term Disability insurance.

About UCS

UCS was founded in 1970 and is a leading provider for a full range of corporate, UCC and registered agent services. Corporations and law firms nationwide trust us because we are a customer-driven company committed to meeting their varied needs with efficiency and attention to detail.

Equal Employment Opportunity

United Corporate Services, Inc. is an Equal Opportunity Employer. UCS does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

United Corporate Services, Inc. (UCS) is looking for an experienced Fulfillment Specialist to join our Delaware office.

Position Summary

This position provides administrative support to the Client Service Representatives (CSRs) as well as being a direct point of contact to wholesale clients. It requires the ability to interact with State of Delaware Corporations Division staff in a fast paced environment remaining flexible, proactive, resourceful and efficient. A high level of professionalism and confidentiality is crucial to this role. The ideal candidate has experience drafting, filing and retrieving corporate documents.

Responsibilities include, but are not limited to:

• Processing Delaware document retrieval and filing projects (both corporate and UCC)
• Drafting certificates of formation or the equivalent
• Assist in answering phones
• Reviewing/receiving Service of Process
• Providing staff with administrative support such as writing evidence letters, handling incoming & outgoing mail,
• Developing professional working relationship with all UCS correspondents and filing agents
• Prioritizing daily tasks to ensure work is completed in a timely manner
• Assisting with the maintenance of internal knowledgebase

Skills Required:

• Must be able to work in a team environment and as an individual
• Excellent writing and problem-solving skills
• Ability to effectively communicate
• Ability to operate basic office equipment such as, computers, copiers, calculators, printers
• Excellent research skills
• Able to multi-task the activities with shifting priorities
• Familiarity with MS Word and Excel

Why join us?

UCS offers excellent benefits including 401(k) with employer match, healthcare, Life and Short Term Disability insurance.

For consideration, send your resume to paula.lintner@unitedcorporate.com. Absolutely no recruiters or phone calls please.